Now I know that this goes against the traditional definition of what is a project, but how about this to save you time and money?How about producing a simple record of the project you have just worked on so the next time it can save you time? This is not as daft as it sounds!
The quarterly or half yearly ‘project’
I have had many people who come along to our project management training courses who say they are working on the quarterly report, or the annual festival or the usual intake of school leavers. The work would benefit from having a record of what they are delivering including:
- the stakeholder plan
- the project charter
- the risk log
- the communications plan
- the overall plan to deliver the work
Imagine you are the person picking up this piece of work. You may have not done it before or maybe you did it say 6 months ago. Can you remember all you did? Whichever categories you fall in, having a ‘template’ will save you time and effort.
Of course, it means spending time preparing the documents, but these are documents you should be using anyway.
There will be some of you reading this saying surely this cannot be true project work! Well. I have used the templating suggestion on many courses and some people who have been on multi million $ or £ projects have said that to look at a similar plan or risk log would have been really useful for them.
Save time….save money
So next time you are delivering a project, put all the documents together and ensure everyone knows where they are…that’s the template for the next time. Yes next time may be different, but the template can act as a starting point for the person starting off the project…possibly saving them time and money.
Image courtesy of www.freedigitalphotos.net Stuart Miles ID 100207253