During our Perfect Project Course I ask people about their projects and link their current project into an estimating activity.
I ask a range of questions; one being the budget for the project. I would say around 75% of people respond by saying they have no budget! I query this and ask some supplementary questions such as:
• how long does the project take?
• how many staff are involved?
• how many staff days are involved in completing the project?
• what budget do you now have?
The group often see that their project does now have a budget; their own time. I then link back to the business case. I ask whether the cost of their time should be included in making a decision on the business case. Would the project continue? There have certainly been those who query whether it would.
Take into account people’s time on projects leads to lower number of projects
Some people say that this aspect alone would reduce the number of projects. They see senior managers realising the costs of resources would not justify the benefits.
Clearly a change of thinking is needed. I challenge people on project training events to think about the costs of their time and whether the project benefits justify the expenditure!